Purpose
The purpose of this document is to outline the Course Counts & Code Management board main table process.
Adding a New University Partner First Cohort
For first cohorts, follow the steps below.
Add the new UP to the correct cohort start group: UP DISCIPLINE - LOCATION GRAD YEAR
Add CC
Select University Partner
Select Discipline
Select Cohort Status
Enter Cohort Start
Enter Cohort Grad
Enter Cohort Size (use estimates below until actual size is known)
DPT OTD PA SLP First 80 60 30 30 Add Buffer (10% of estimated cohort size)
PhysioU/OTu Cost Per Student: $109 (if applicable)
Total Cost (Cohort Size + Buffer x $109) (if applicable)
Select PhysioU/OTu or N/A
Select P/O Term (PhysioU/OTu) = 2 years or N/A
Select P/O Roster Status: Roster Needed or N/A
Select P/O Code Status: Codes Needed or N/A
Select Simucase: Simucase or N/A
Select Simucase Term: 1 year or N/A
Select S Code Status: Codes Needed or N/A
Attach Roster File (once received)
Attach P/O/S Invoice (once received)
Select Course Counts: Calendar Needed (add the date entered and estimated new and rebuild course counts and add the estimate total until calendar is received and actual course counts by month are added)
Date New Build Rebuild Total ESTIMATE - New ESTIMATE - Rebuild ESTIMATE - Total CC ESTIMATE COURSE YEAR X X x Course Counts - Month Year
Adding Subsequent University Partner Cohorts
After adding a new first cohort, duplicate that information for the following start year and change the dates and counts accordingly. Every January duplicate the information for the last cohort for the following start year and change the dates and counts accordingly.
- Enter Cohort Start (estimate based on previous cohort start)
- Enter Cohort Grad (estimate based on previous cohort grad)
- Enter Cohort Size (use estimates below until actual size is known)
| DPT | OTD | PA | SLP | |
| Second | 90 | 70 | ||
| Third & Beyond | 100 | 80 |
Updating an Existing University Partner Cohort
For existing cohorts, update the information below once received.
- Update actual Cohort Start
- Update actual Cohort Grad
- Update actual Cohort Size
- Update Buffer (10% of actual cohort size)
- Update Total Cost (Actual Cohort Size + Buffer x $109) (if applicable)
- Update P/O Roster Status: Roster Received or N/A
- Update P/O Code Status: Coded Issued or N/A
- Update S Code Status: Codes Issued or N/A
Attach Roster File (if applicable)
Attach P/O/S Invoice (if applicable)
Update Course Counts: Complete (add a line item for each month with course build and/or rebuild counts and the total based on the UP program calendar and then delete the estimates)
Date New Build Rebuild Total ESTIMATE - New ESTIMATE - Rebuild ESTIMATE - Total CC ESTIMATE GRAD YEAR delete delete delete Course Counts - Month Year First of month & year X X X